Budget Versions
The Budget Versions section of the Budget Versions page provides a way for you to:
• view a summary of basic information about each budget version
• copy budget versions
• open Award Budget documents to view complete details
• create new award budget versions
When KC is linked to your financial system, an incremental version number is assigned to each approved Award Budget document.
Figure 1541 Award Document, Budget Versions Page, Budget Versions Section Example
Table 651 Award Document, Budget Versions Page, Budget Versions Section –Column/Field Descriptions
|
Column/Field |
Description |
|
Add |
Row label for the Name and Actions columns used to name and add a new budget version. |
|
Name |
Required. When creating a new version, type text to name it, then click the new button. |
|
Version # |
The sequential, system-assigned numeric value is displayed after creating new. If the version is cancelled or rejected, the incremental number becomes available again for future version addition usage. |
|
Direct Cost |
The Direct Cost from the Budget Periods & Totals area is displayed. |
|
F&A |
The Facilities & Administration Cost from the Budget Periods & Totals area is displayed. |
|
Total |
The sum total of the Direct Cost plus the F&A Cost is displayed. |
|
Budget Status |
Based on workflow actions taken, one of the following will be displayed: • In Progress - prior to submission to workflow. • Submitted - after submission and prior to full approval in workflow. • To Be Posted - when it is completely approved in workflow and waiting to be posted to the financial system (when your institution has integrated KC with your financial system). • Posted - after the budget data has been fed to the financial system (if your institution has integrated KC with your financial system). |
|
Award Budget Type |
One of the following will be displayed: • New - the first Award Budget Version for an Award. • Increase - when the current Obligated Amount (Award Budget Total Cost Limit) is greater than the Obligated Amount of the last posted Award Budget (Change Amount is positive). • Rebudget - when the current Obligated Amount (Award Budget Total Cost Limit) is equal to the Obligated Amount of the last posted Award Budget (Change Amount is zero). • Decrease - when the current Obligated Amount (Award Budget Total Cost Limit) is less than the Obligated Amount of the last posted Award Budget (Change Amount is negative). |
|
Actions |
|
|
Cost Sharing |
A dollar amount is displayed when available. |
|
Unrecovered F&A |
A dollar amount is displayed when applicable and previously-entered. |
|
F&A Rate Type |
The type of F&A rate is displayed. |
|
Last Updated |
The date and time of the most recent save of changes (either Award Budget document or Time & Money document). |
|
Last Updated By |
The user name of the logged-in user who last saved changes. |
|
Comments |
Comments are meant for internal stakeholder correspondence and reference. |
create a new budget version
open the corresponding Award Budget document
copy this budget version’s data to a new, unique budget version