Field

Description

Add row: Name column:

An identifier used to distinguish budget versions in a proposal (e.g. w/2 grads, w/equipment, etc.).  Type up to 40 characters of text to designate each budget version.

You must click the [add] button to complete the action. The budget version cannot be opened until it is added. The yellow “splat”  beside the button is a visual reminder to click the add button.

The [reset] button will clear any values entered in the Name field.

Name

An identifier used to distinguish budget versions in a proposal (e.g. w/2 grads, w/equipment, etc.).  Type up to 40 characters of text to designate each budget.

Version #

A system generated number (beginning with 1, followed by 2, etc.) identifying the edition of the budget being created and/or worked on. Numeric, sequential, system-assigned number that further distinguishes the various budgets that a user may create.

Direct Cost

A dollar figure calculated on and populated directly from the amounts generated on the Parameters tab. System-generated value brought forth from the direct cost value within the budget you create.  Costs that can be identified specifically with a particular sponsored project, an instructional activity, or any other institutional activity, or that can be directly assigned to such activities relatively easily with a high degree of accuracy.

F&A

A dollar figure calculated on and populated directly from the amounts generated on the Parameters tab. Total Indirect Cost.  Facilities and Administration.  Costs that are incurred for common or joint objectives and, therefore, cannot be identified readily and specifically with a particular sponsored project, an instructional activity, or any other institutional activity. F&A costs are synonymous with indirect costs and overhead costs.

Total

A dollar figure calculated on and populated directly from the amounts generated on the Parameters tab. System-generated numeric value; taken from the total cost line of the created budget.

Budget Status

Value indicated by the user to show whether a particular budget version is ready for review.

You may select ‘Complete’ or ‘Incomplete’ from the drop-down list as appropriate to specify the status of this version. This ability to set the budget status is also available within the opened budget on the Parameters tab.

Final

Indicates the version of the budget submitted with the proposal.  This is used to determine which budget version will be transmitted to Grants.Gov; or should be printed for paper submissions to sponsors. Final version flag.Click to select the radio button option if this version is to be flagged as the final version to be used with the proposal. This ability to mark the budget as final is also available within the opened budget on the Parameters tab.

Click [add] to create a new budget version (saves the name and creates the “open” and “copy” buttons so you can either continue to create or open the budget version.

Click [open] to open the budget creation module, and either create a new budget version or open a previously-created budget version to view and/or modify.  This causes the Summary Tab to appear, which displays both the Overview and Periods & Totals tabs.

Click [copy] to open a dialog box and select to copy only one period of the previously-created budget or all budget periods for this particular budget version.  The copy will become the basis for a subsequent budget version (the next available sequential budget version).

Individual Budget Version Subsection (when shown)

Residual Funds

Remaining funds from a prior award; pulled from the Residual Funds field on the Budget Overview tab, Summary section.

Cost Sharing

The project costs which are not being funded by the sponsor; populated from the Totals: Cost Sharing field  in the Budget Periods & Totals page on the Summary tab.

Unrecovered F&A

F&A costs which are not requested or provided by the sponsor.  The F&A costs that will be incurred as a result of the project, but will not be paid for by the sponsor.

Comments

Type any internal notations you want to include (comments are not printed on forms or transmitted to the sponsor in an S2S submission).

OH Rate Type

The type of overhead rate applicable to the project.

Last Updated

Timestamp of last update.

Last Updated By

User ID of person who saved a modification most recently.