Financial Entities

All of the reporter’s financial entities for the project are listed in the Financial Entities panel. The administrator is allowed to override the project-fe relationship set by the reporter through the Recommended Status column.

Figure 565 COI Annual Disclosures > Disclosure Actions Page > Administrator Actions > Financial Entity Status Review (Grouped by Projects) >Project > Financial entities

 

Table 226COI Annual Disclosures > Disclosure Actions Page > Administrator Actions > Financial Entity Status Review (Grouped by Projects) >Project > Financial entities section field descriptions.

Field	Description
Active Entities	The Active Entities column displays name of the reporter’s active financial entity. This is a read only field.
Comments	The Comments column displays any comments the reporter provided by the reporter when they established the Project-FE relatedness. Click on the green arrow  symbol to view full text in a separate browser window. This is a read only field.
Last Updated	The last updated column displays the date and timestamp of the last update made to the related/unrelated status. If the Administrator updates the Recommended Status column, the Last Updated column reflects the date time stamp of the last update. This is a red only field.
Updated By	The Updated By column displays the user name of the person who last updated the “Recommended Status” field.
Recommended Status	The Recommended Action selection allows the Administrator to override the Project-FE relation set by the reporter.  The selection values available for the administrator are - In progress, Exempt, Project Level Approval, No Conflict Exists, No Further Action, Best Practices Memo, Disclosed Interests Eliminated, Disclosed Interests Reduced, Disclosed Interests Managed, Submitted for Review, Under Review by COI Reviewer, Under COI Office Review, Under COI Committee Review, Awaiting Additional Information, Potential Relationship, Relationship Identified, Reviewer Identified Conflict, Unresolved and Disclosed Interests Unmanageable. Use the drop-down menu by clicking the down arrow to display the list, and then click on an item in the list to highlight and select it to populate the box with your selection.    Upon changing the disposition through the Recommended Status selection, the administrator is prompted by the system to perform a save action. “After a project-financial entity relationship change you must save before approving.”

    Once an administrator updates the Recommended Status field, the newly updated relatedness status would also be visible to the reporter within the “Related column” in the Financial Entities section of the disclosure page.

Figure 566 COI Annual Disclosures > Disclosure Page > project > financial entities – related column

 

Adoption of Project-FE relatedness status with the highest numerical value as project and disclosure status

When multiple projects exist within the reporter’s annual disclosure, the system adopts the highest number of the project-fe statuses from the individual projects as the status of the disclosure once the administrator performs the final action on the annual disclosure. The project-fe status entered by the reporter may or may not be overridden by the administrator.

    The statuses available to the administrator within the Administrator Action panel are maintained within the Maintenance Table COI Disposition Status. The calculation of which project-fe status to select as the overall status for the project/disclosure is based on the value of the numeric COI Disposition Code. The system considers lower values as “good” statuses and higher values as “bad” statuses. For e.g. Relationship Identified with a COI Disposition code of 320 is considered a better status than Unresolved with a COI Disposition code of 330.

 

Figure 567 KC Maintenance/Compliance – Conflict of Interest/COI Disposition Code

 

 

As shown in the example below,

Ø the project-fe status for the Award is “No Conflict Exists” which has a COI Disposition Code of 210.

Ø the project-fe status for the Protocol is “Potential Relationship” with a COI Disposition Code of 310.

Ø the project-fe status for the travel event is “Reviewer Identified Conflict” with a COI Disposition Code of 320.

Based on these numerical values of these project-fe statuses, the system determines the project-fe status with the highest value to be 320 (Reviewer Identified Conflict).

Figure 568 COI Annual Disclosures > Disclosure Actions Page > Administrator Actions > Financial Entity Status Review (Grouped by Projects) >project – recommended status

 

Once final action of approve or disapprove is performed by the administrator, the Status on the header panel of the “annual” disclosure reflects the status of the project with the highest disposition.

Figure 569 COI Annual Disclosures > Header panel > Status