Account ID

Displays the account number assigned by the financial system (when KC is integrated with a financial system).

Award ID

The system-assigned numeric value that uniquely represents the associated Award in KC.

Budget Version Number

Displays the number assigned to the currently-accessed version of the budget upon its creation.

Award Budget Type

System-assigned, as follows:

New - The first Award Budget Version for an Award.

Increase - When the current Obligated Amount (Award Budget Total Cost Limit) is greater than the Obligated Amount of the last posted Award Budget (Change Amount is positive).

Rebudget - When the current Obligated Amount (Award Budget Total Cost Limit) is equal to the Obligated Amount of the last posted Award Budget (Change Amount is zero).

Decrease - When the current Obligated Amount (Award Budget Total Cost Limit) is less than the Obligated Amount of the last posted Award Budget (Change Amount is negative).

Award Budget Status

KC assigns the following statuses to Award Budget documents based on workflow actions:

In Progress - Prior to submission to workflow.

Submitted - After submission and prior to full approval in workflow.

To Be Posted - Completely approved in workflow and waiting to be posted to the financial system (when your institution has integrated KC with a financial system).

Posted - After the budget data has been fed to the financial system (when your institution has integrated KC with a financial system).

Rejected - When it is rejected in workflow.

Cancelled - When it has been cancelled according to standard workflow actions.

Note:  The system shall not display cancelled or rejected Award Budget documents in the list of Award Budget Versions.

On/Off Campus

Select either Default, All On, or All Off from the dropdown menu.  When All On or All Off is selected, you cannot override the campus indicator at the line item level.  When Default is selected, the lines reset to their initial values.  Use the drop-down  menu by clicking the down arrow to display the list, and then click on an item in the list to highlight and select it to populate the box with your selection.

Budget Start Date

System-populated to indicate the first Budget Change period in the Budget Periods & Totals section with the Obligation Start Date from Award>Details & Dates or from Time & Money>Award Hierarchy (the most recent committed update).

Budget End Date

The system-populated date for the last Budget Change period in the Budget Periods & Totals section with wthe Obligation End Date from the Award document’s Details & Dates section, or the Award Hierarchy section of the Time & Money document (representing the most recently committed update).

Obligated Total

The sum of Direct Cost and F&A is displayed for your reference.

Budget Change Total Cost Limit

Display-only.  Obtained from the Obligated Amount entered in the Award Details & Dates section, or a Time & Money document in the Award Hierarchy section. Unlike the Proposal Development Budget, Total Cost Limit in Award Budget is NOT optional and is used in data validation upon Award Budget submission.

Unrecovered F&A Rate Type

Use the drop-down  menu by clicking the down arrow to display the list, and then click on an item in the list to highlight and select it to populate the box with your selection.  The system will display the following message when you change the F&A Rate Type or Unrecovered F&A Rate Type:

Changing F&A Rate Type or Unrecovered F&A Rate Type will result in recalculation of budget.  You may need to distribute unrecovered F&A.  Do you want to change the F&A/Unrecovered Rate Type?

Yes - the system retains new F&A Rate Type, recalculates Award Budget, and returns you to the Parameters page.

F&A Rate Type

The system will display the following message when you change the F&A Rate Type or Unrecovered F&A Rate Type:

Changing F&A Rate Type or Unrecovered F&A Rate Type will result in recalculation of budget.  You may need to distribute unrecovered F&A.  Do you want to change the F&A/Unrecovered Rate Type?

Yes - the system retains new F&A Rate Type, recalculates Award Budget, and returns you to the Parameters page.

Description

Enter text to describe the purpose of this award budget version that allows you to easily identify it and differentiate it from others.  Click within the text box (or press the tab key from a previous field) to reposition the cursor so that it is within the field, and then type (or paste from virtual clipboard) to enter text in the box as necessary to provide the appropriate information.

Comments

Enter internal correspondence text related to the new budget version that expands further the detail used for identificaiton of the currently-accessed version.  Click within the text box (or press the tab key from a previous field) to reposition the cursor so that it is within the field, and then type (or paste from virtual clipboard) to enter text in the box as necessary to provide the appropriate information.  Click the expand text  icon to display a pop-up window with an expanded text entry area if you want more screen real estate to type in, and then click the continue button to close the window and return.  After text has been entered and saved, click the green arrow icon to read it in its entirety in the larger pop-up window, and then click the close button to close the window and return.