Budget Periods & Totals

The Budget Periods & Totals section of the Parameters page allows you to create a simple Summary Award Budget by entering values directly in the various Cost fields. You do this by first selecting a budget Period and then entering amounts and adding them as line items, one at a time. A recalculate button is provided to update a Totals view of each entry.

Figure 1640 Award Budget Document, Parameters Page – Budget Periods & Totals Section Layout

Table 686 Award Budget Document, Parameters Page – Budget Periods & Totals Section Field Descriptions

Field	Description
Budget Periods
Add	Line item row label for field entry and add action. Click the delete button in the Actions column to remove a previously-added, numbered line item row.
Period Start Date	Must be before or equal to the corresponding Period End Date. Must be equal to or after the Obligation Start date. The number of periods allowable is unlimited. Click the calendar icon to select, or type in mm/dd/yyyy format to populate the box with the desired date.
Period End Date	Must be equal to or before the Obligation End Date. May NOT overlap with another Budget Change period. Gaps between budget periods are allowable. Click the calendar icon to select, or type in mm/dd/yyyy format to populate the box with the desired date.
Total Sponsor Cost	Set and/or change the cost limit as desired, provided the Total Cost Limit is not exceeded. This can either be entered manually, or it will be calculated by the system if the Direct Cost and/or F&A Costs are entered or displayed in this section.
Direct Cost	Set and/or change the cost limit as desired, provided the Total Cost Limit is not exceeded. May be entered manually, otherwise, this will be calculated by the system if you enter a detailed Award Budget using the Personnel and Non-Personnel pages.
F&A Cost	Set and/or change the cost limit as desired, provided the Total Cost Limit is not exceeded. May be entered manually, otherwise, this will be calculated by the system if you enter a detailed Award Budget using the Personnel and Non-Personnel pages.
Unrecovered F&A	Set and/or change the cost limit as desired, provided the Total Cost Limit is not exceeded. May be entered manually, otherwise, this will be calculated by the system if you enter a detailed Award Budget using the Personnel and Non-Personnel pages.
Cost Sharing	Set and/or change the cost limit as desired, provided the Total Cost Limit is not exceeded. May be entered manually, otherwise, this will be calculated by the system if you enter a detailed Award Budget using the Personnel and Non-Personnel pages.
Cost Limit	Set and/or change the cost limit as desired, provided the Total Cost Limit is not exceeded. You can create a detailed budget at the cost pool level of detail if your institution has set up your cost element tables with cost elements to represent each cost pool.
Actions	Click the add button in the Actions column to add your entry in the Add row. Click the delete button in the Actions column for a previously-added, numbered line item row to delete the Budget Change period. To perform a multiple-value search, click the lookup icon to search for and return the value to populate the box automatically (takes you to the Budget Periods Lookup screen).
Totals
Budget Change	The total numeric value is displayed based on your entries in the Budget Periods section. Click the recalculate button to update. This will sum and display a total of all Budget Change periods for each column on the Budget Periods & Totals section: (earliest) Start Date, (latest) End Date, Total Cost, Direct Cost, F&A Cost, Unrecovered F&A and Cost Sharing.
Previous Budget	Totals from the previous budget are displayed for comparison. These values are from the previous committed Award Budget, Total row as the current values for Previous Budget row on the Budget Periods & Totals section.
Obligated Total	The total numeric value is displayed based on your entries in the Budget Periods section. Click the recalculate button to update. This displays values that are the sum cumulative total of Budget Change Total plus Previous Budget for each column in the Budget Periods & Totals section. The system calculates this by subtracting the previous posted Award Budget Total from the current Total Cost Limit (Award Obligated Amount).
	Click this button to update the Totals subsection of the Budget Periods & Totals section to reflect recent modifications to the Budget Periods subsection Cost fields.