Financial Entity Status Review (Grouped by Financial Entities)
The Financial Entity Status Review (Grouped by Financial Entities) section of Administrator Actions, allows the Administrator to change or accept the values of (No Conflict Exists, Potential Relationships and Relationship Identified) set by the reporter. The display of project-fe relationships is organized by financial entities. For each financial entity the reporter’s projects are listed along with the relationship of the project to the financial entity
The default display of the
project-fe relationships within this section is by projects. To switch to view
the relationships by financial entity, the user can click on the “Financial
Entity” button on the header of this section 
. To go back to projects view, the user can
click on the “Projects “ button.
Figure 771 New Award Disclosure > Disclosure Actions page > Administrator Actions >Financial Entity Status Review (Grouped by Financial Entities)
To view the project-fe relationship for each financial entity click on the “show” button beside the financial entity
For each financial entity the project details and the FE relationship will be displayed. The administrator can update the FE relationship through the Recommended Status selection.
Figure 772 New Award Disclosure > Disclosure Actions page > Administrator Actions >Financial Entity Status Review (Grouped by Financial Entities) > Financial Entity – Award – Recommended Status
Project Details: Award
Meta data pertaining to the project such as project name, Pi name, Sponsor etc is displayed in this section. The disposition status for the project as a whole is also displayed on the header line.
Figure 773 New Award Disclosure > Disclosure Actions page > Administrator Actions >Financial Entity Status Review (Grouped by Financial Entities) > Award details
Financial Entities
The relationship of each project to the financial entity is provided in this section. The administrator is allowed to override the project-fe relationship set by the reporter through the Recommended Status column.
Figure 774 New Award Disclosure > Disclosure Actions page > Administrator Actions >Financial Entity Status Review (Grouped by Financial Entities) > Financial Entities
Table 255 New Award Disclosure > Disclosure Actions page > Administrator Actions >Financial Entity Status Review (Grouped by Projects) > Awards >Financial Entity section field descriptions
|
Field |
Description |
|
Active Entities |
The Active Entities column displays name of the reporter’s active financial entity. This is a read only field. |
|
Comments |
The Comments column displays any comments the reporter
provided by the reporter when they established the Project-FE relatedness.
Click on the green arrow |
|
Last Updated |
The last updated column displays the date and timestamp of the last update made to the related/unrelated status. If the Administrator updates the Recommended Status column, the Last Updated column reflects the date time stamp of the last update. This is a red only field. |
|
Updated By |
The Updated By column displays the user name of the person who last updated the “Recommended Status” field. |
|
Recommended Status |
The Recommended Action selection allows the
Administrator to override the Project-FE relation set by the
reporter. The selection values available for the administrator are -
In progress, Exempt, Project Level Approval, No Conflict Exists, No
Further Action, Best Practices Memo, Disclosed Interests Eliminated,
Disclosed Interests Reduced, Disclosed Interests Managed, Submitted for
Review, Under Review by COI Reviewer, Under COI Office Review, Under COI
Committee Review, Awaiting Additional Information, Potential Relationship,
Relationship Identified, Reviewer Identified Conflict, Unresolved and
Disclosed Interests Unmanageable. Use the drop-down
|
symbol to view full text in a
separate browser window. This is a read only field. 
Upon changing the disposition
through the Recommended Status selection, the administrator is prompted by
the system to perform a save action. “After a project-financial entity
relationship change you must save before
approving.”
Once an administrator
updates the Recommended Status field, the newly updated relatedness status would
also be visible to the reporter within the “Related column” in the Financial
Entities section of the disclosure page.
Adoption of Project-FE relatedness status with the highest numerical value as project and disclosure status
When multiple financial entities are related to a project, the system adopts the highest number of the project-fe statuses for the status display at the disclosure level and project level once the final action on the disclosure is performed by the administrator. The project-fe status entered by the reporter may or may not be overridden by the administrator.
The statuses available to
the administrator within the Administrator Action panel are maintained within
the Maintenance Table COI Disposition Status. The calculation of which
project-fe status to select as the overall status for the project/disclosure is
based on the value of the numeric COI Disposition Code. The system considers
lower values as “good” statuses and higher values as “bad” statuses. For e.g.
Relationship Identified with a COI Disposition code of 320 is considered a
better status than Unresolved with a COI Disposition code of 330.
Figure 775 KC Maintenance/Compliance – Conflict of Interest/COI Disposition Code
In the example below, the Administrator updates one of the project-fe relatedness statuses to “Reviewer Identified Conflict”. The COI Disposition value for this is 325, which is higher than the COI Disposition value for “Potential Relationship” 310.
Figure 776 New Award Disclosure > Disclosure Actions page > Administrator Actions >Financial Entity Status Review (Grouped by Financial Entities) > Financial Entity – Award – Recommended Status
Once final action of approve or disapprove is performed by the administrator, the Status on the header panel reflects the project-fe relatedness status with the highest value.
Figure 777 New Award Disclosure > Disclosure header panel > Status
The status on the header of the project-fe panel on the disclosure page is also updated.
Figure 778 New Award Disclosure > Disclosure page > Award header panel