Financial Entity Status Review (Grouped by Projects)

The Financial Entity Status Review (Grouped by Projects) section of Administrator Actions, allows the Administrator to change or accept the values of (No Conflict Exists, Potential Relationships and Relationship Identified) set by the reporter.

    The default display of the project-fe relationships within this section is by projects. To switch to view the relationships by financial entity, the user can click on the Financial Entity button on the header of this section

To check the project-fe relatedness set by the reporter, click on the show  button beside the project event.

Figure 700 New Institutional Proposal Disclosure >Disclosure Actions > Administrator Actions >Financial Entity Status Review (Grouped by Projects)

 

For each project all of the reporter’s financial entities with the reporter-entered status are listed. The Administrator can override the related/unrelated status set by the reporter through the Recommended Status column. Only the COI Administrator has the rights to override the reporter set status,

Figure 701 New Institutional Proposal Disclosure >Disclosure Actions > Administrator Actions >Financial Entity Status Review (Grouped by Projects) > Recommended Status

 

    While the reporter can only select from a limited selection of values to indicate their project-fe relatedness, the Administrator has a larger selection of values. The values appearing within the Recommended Status can be maintained through the maintenance table – COI Disposition Status.

 

Project Details: Proposal

Meta data pertaining to the project such as project name, Pi name, Sponsor etc is displayed in this section. The disposition status for the project as a whole is also displayed on the header line.

Figure 702 New Institutional Proposal Disclosure >Disclosure Actions > Administrator Actions >Financial Entity Status Review (Grouped by Projects) > Project Details

 

Financial Entities

All of the reporter’s financial entities for the project are listed in the Financial Entities panel. The administrator is allowed to override the project-fe relationship set by the reporter through the Recommended Status column.

Figure 703 New Institutional Proposal Disclosure >Disclosure Actions > Administrator Actions >Financial Entity Status Review (Grouped by Projects) > Financial Entities

 

Table 245 New Institutional Proposal Disclosure >Disclosure Actions > Administrator Actions >Financial Entity Status Review (Grouped by Projects) > Financial Entities section field descriptions

Field	Description
Active Entities	The Active Entities column displays name of the reporter’s active financial entity. This is a read only field.
Comments	The Comments column displays any comments the reporter provided by the reporter when they established the Project-FE relatedness. Click on the green arrow  symbol to view full text in a separate browser window. This is a read only field.
Last Updated	The last updated column displays the date and timestamp of the last update made to the related/unrelated status. If the Administrator updates the Recommended Status column, the Last Updated column reflects the date time stamp of the last update. This is a red only field.
Updated By	The Updated By column displays the user name of the person who last updated the “Recommended Status” field.
Recommended Status	The Recommended Action selection allows the Administrator to override the Project-FE relation set by the reporter.  The selection values available for the administrator are - In progress, Exempt, Project Level Approval, No Conflict Exists, No Further Action, Best Practices Memo, Disclosed Interests Eliminated, Disclosed Interests Reduced, Disclosed Interests Managed, Submitted for Review, Under Review by COI Reviewer, Under COI Office Review, Under COI Committee Review, Awaiting Additional Information, Potential Relationship, Relationship Identified, Reviewer Identified Conflict, Unresolved and Disclosed Interests Unmanageable. Use the drop-down menu by clicking the down arrow to display the list, and then click on an item in the list to highlight and select it to populate the box with your selection.    Upon changing the disposition through the Recommended Status selection, the administrator is prompted by the system to perform a save action. “After a project-financial entity relationship change you must save before approving.”

    Once an administrator updates the Recommended Status field, the newly updated relatedness status would also be visible to the reporter within the “Related column” in the Financial Entities section of the disclosure page.

Adoption of Project-FE relatedness status with the highest numerical value as project and disclosure status

When multiple financial entities are related to a project, the system adopts the highest number of the project-fe statuses for the status display at the disclosure level and project level once the final action on the disclosure is performed by the administrator. The project-fe status entered by the reporter may or may not be overridden by the administrator.

    The statuses available to the administrator within the Administrator Action panel are maintained within the Maintenance Table COI Disposition Status. The calculation of which project-fe status to select as the overall status for the project/disclosure is  based on the value of the numeric COI Disposition Code. The system considers lower values as “good” statuses and higher values as “bad” statuses. For e.g. Relationship Identified with a COI Disposition code of 320 is considered a better status than Unresolved with a COI Disposition code of 330.

 

Figure 704 KC Maintenance/Compliance – Conflict of Interest/COI Disposition Code

 

In the example below, the Administrator updates one of the project-fe relatedness statuses to “Reviewer Identified Conflict”. The COI Disposition value for this is 325, which is higher than the COI Disposition value for “Potential Relationship” 310.

Figure 705 New Institutional Proposal Disclosure >Disclosure Actions > Administrator Actions >Financial Entity Status Review (Grouped by Projects) > Financial Entities > Recommended Status

 

Once final action of approve or disapprove is performed by the administrator, the Status on the header panel reflects the project-fe relatedness status with the highest value.

Figure 706 New Institutional Proposal Disclosure >Disclosure Header panel - Status

 

The status on the header of the project-fe panel on the disclosure page is also updated.

Figure 707 New Institutional Proposal Disclosure >Disclosure Page > Disclosed projects > Proposal header panel - Disposition