Special Approval

The Special Approval section collects data on prior sponsor approval to purchase capital equipment or to pay for foreign travel with award funds.

Approved Equipment

The Approved Equipment subsection allows you to add items to create a list of approved equipment purchases approved by the sponsor of a sponsored project.

Column	Description
Item	Required. The equipment item you have been approved to purchase. Enter the name of the Item into the box.
Vendor	Optional. The vendor name from whom this item will be purchased. Enter the Vendor name for this purchase into the box.
Model	Optional. The model information of this equipment item. Enter the Model name into the box.
Amount	Optional. The sponsor-approved cost of this equipment. Enter the Amount for this equipment item into the box.
Actions	Click to save your new entry. Click to remove the entry on that row. Click to total the Amounts after you add a new entry.

Approved Foreign Travel

The Approved Foreign Travel subsection allows you to add items to create a list of foreign travel approved by the sponsor of a sponsored project.

Field	Description
Traveler Name	Required. Name of either an employee or non-employee traveler for whom the sponsor has pre-approved foreign travel on this award. Click the appropriate to find the Traveler Name. (See instructions below for using this lookup function for both employees and non-employees.). If someone has already added the traveler to the Approved Foreign Travel subsection and you need to add another item for that same traveler, click to select the traveler’s name.
Destination	Required. The place where this traveler is going. Enter the Destination for this approved travel into the box.
Start Date	Required. The start date of this approved foreign travel. Enter the Start Date in MM/DD/YYYY format or click to select the date.
End Date	Optional. The end date of the approved foreign travel. Enter the End Date in MM/DD/YYYY format or click to select the date.
Amount	Required. The cost which the sponsor has pre-approved for this foreign travel. Enter the Amount into the box.
Actions	Click to save your new entry. Click to remove the entry on that row. Click to total the Amounts after you add a new entry.

Adding an Employee Traveler’s Name Using the KcPerson Lookup

Click the lookup icon to find and select an Employee. Streamlyne Research displays the KcPerson Lookup screen:

• Enter appropriate information in the search fields to find the employee you need (or leave all the fields blank to display all employees), and then click to display a list of Employees. When you click search, Streamlyne Research displays the KcPerson Lookup screen again, with the results of your search displayed below the buttons:

• Streamlyne Research displays the Employees that match your search below a statement about the number of items retrieved (how many items matched your search) and the number of items displayed.

• In the search results list, click return value on the row for the employee you need. This enters that Employee in the Approved Foreign Travel subsection in the Special Approved section.

• When you click return value, Streamlyne Research displays the Streamlyne Research Award screen again with the selected employee’s name added to the Approved Foreign Travel subsection in the Traveler Name field:

Adding a Non-Employee Traveler’s Name Using the Non-Organizational Rolodex Lookup Screen

Click the lookup to find and select a Non-employee. Streamlyne Research displays the Non-Organizational Rolodex Lookup screen:

• Enter appropriate information in the search fields to find the non-employee you need (or leave all the fields blank to display all non-employees, and then click to display a list of non-employees. When you click search, Streamlyne Research displays the Non-Organizational Rolodex Lookup screen again, with the results of your search displayed below the buttons:

• Streamlyne Research displays the non-employees that match your search below a statement about the number of items retrieved (how many items matched your search) and the number of items displayed.

• In the search results list, click return value on the row for the person’s name you need to enter as the Non-Employee in the Approved Foreign Travel subsection in the Special Approved section.

• When you click return value, Streamlyne Research displays the Streamlyne Research Award screen again with the selected non-employee’s name added to the Approved Foreign Travel subsection in the Traveler Name field. In the screen print below, Kathy Moyer has been added as a traveler to France in Feb. 2010: